Last Update 9/27/07

Criminal Background Check Processing Information Sessions

Beginning October 1, a new process will be initiated for criminal background checks. Information sessions have been scheduled to review the new steps for processing background checks for all new hire, rehire and some transfer appointments. Under the new program NO employee may begin work before an acceptable background check is confirmed. Background checks must be completed for ALL staff and faculty positions.

Employment Background Checks Presentation

This presentation will include a review of the recent change to university policy regarding background checks and criminal convictions (HR504). The new processing steps will be presented, as well as information on how we plan to transition jobs that are currently posted.

News for Job Applicants

Beginning October 1, if you are offered full time or part time employment with MU, the university will conduct a national criminal background check (CBC) which must be completed before you can begin work. If you are a job finalist, you will receive a disclosure form and a summary of your rights under the Fair Credit Reporting Act from the hiring department. You must provide your full name, address and other demographic information to ensure we get the correct records in our background check.

The completed and signed form must be faxed, delivered or mailed to Human Resource Services (HRS) to begin the CBC. The check should be completed within 24 – 72 hours, after we receive your signed disclosure form. Confirmation of acceptable check information will be sent to hiring managers. THIS CHECK MUST BE COMPLETED, BEFORE YOU CAN BEGIN WORK IN YOUR NEW JOB. Your hire date will be established or confirmed after an acceptable check is received.

If potentially adverse information is reported to HRS, we will send you the report along with a summary of your rights to see all the information in your record with the reporting agency.

You will not be able to begin employment until an acceptable background check is confirmed.

News for Hiring Supervisors

Beginning October 1 the criminal background check (CBC) process is changing. No finalist can begin work until the background check is completed. These national background checks will need to be processed for all new hires, rehires, and most transfers. All final candidates for staff and faculty positions, both full- and part-time, will need to have an acceptable check prior to beginning work. This applies to finalists for part-time jobs recruited at the department level, as well jobs posted through OARS or the HRS website.

Hiring supervisors will provide finalists with a disclosure form (http://web.missouri.edu/~umchrswww/resources/Disclosure to Employment Applicant.pdf )

and summary of rights
(http://web.missouri.edu/~umchrswww/resources/FCRA Summary of Rights.pdf ).

The finalists will return the completed and signed disclosure form to Human Resource Services, to initiate the CBC. Most checks will be completed within 24 -72 hours. Confirmation of an acceptable CBC will be sent to the department contact via an email from Human Resource Services (HRS). If a job requires any other pre-employment check, e.g. POET, EDL, OIG, etc. those should be processed at the same time as the CBC. A start date can then be confirmed or established as soon as all pre employment checking is completed.

If the background check results in potentially disqualifying information, HRS will communicate this to the finalist. The Provost Office will follow up on adverse background information on teaching and research jobs, and Human Resource Services will check on staff positions. If the finalist is disqualified, the hiring supervisor can offer the job to another applicant in the pool or reopen the search. Finalists can investigate information from the check that might be erroneous. For additional information regarding disqualification, please refer to the Human Resource Policy Manual HR 504 - Background Checks http://www.umsystem.edu/ums/departments/hr/manual/504.shtml

This new CBC process will be required for finalists for all jobs that are being actively recruited, where an offer is not accepted by September 28. No CBC will be required for reclassifications or promotions within an established career progression.

Post Offer Employment Testing (POET)

The Post Offer Employment Testing (POET) Program that was implemented on April 1 st to assure that final applicants for physically demanding jobs have the physical ability to do a job is going well. The goal of this program is to reduce work related injuries. This program is being rolled out in stages. The first job title to be included in this program was Custodian.

On June 11, the program will expand to include finalists for all Food Service Worker positions. Employees currently working as a Food Service Worker I, II, III, or IV will not need to take the physical demand test. Nor will testing be needed if a current Food Service Worker moves to a different job within the Job Family. Only new employees going into these job titles and some job changes for existing employees will be affected.

Eventually all service/maintenance jobs with significant physical demands will be included in the POET Program. The physical demand testing will be required for both full time and part time employees.

Please contact Human Resource Services, 882-7976, or go to our website:http://mujobs.missouri.edu/poet.html if you have any questions about this program.

Academic PAF/Additional Pay Processing

Effective November 1, 2006 Human Resource Services (HRS) began reviewing and approving academic personnel action forms (PAFs) and additional pay forms (APFs) as part of the campus administrative consolidation and streamlining of PAF processing. Human Resource Services has been granted delegated authority to approve personnel actions for all employees (i.e., academic, staff and student). Departments will contact the same person in HRS for questions related to academic PAFs and additional pay forms that they currently contact for questions related to staff paperwork.

There are still some payments and/or actions that continue to require approval from the Provost's office prior to processing and approval by HRS of the related PAFs and/or APFs. Therefore you will continue to send the relevant paperwork to the following offices to obtain those required approvals:

Extra compensation payments : For employees (academic or staff) who have primary appointments in an academic unit, the extra comp approval form and/or Additional Pay Form should be forwarded to the MU Budget Office for Provost approval. NOTE: If the extra comp is $1000 or more, University policy requires a justification form. That form is required for both academic and administrative staff and is located at http://web.missouri.edu/~hrswww/resources/forms.htm

Relocation : For employees (academic or staff) who have primary appointments in an academic unit, the relocation agreement should be forwarded to the MU Budget Office for Provost and Chancellor's approval.

Leaves : For academic employees the leave of absence form should be forwarded to Deputy Provost's office for approval prior to final review and approval by HRS.

Mid Year Increase : For employees (academic or staff) who have primary appointments in an academic unit, the justification for mid-year increase forms should be forwarded to the MU Budget Office in order to obtain the appropriate approval from the Provost Office prior to final review and approval by HRS.

For more detailed information regarding these payments and/or actions go to Academic PAF Processing

Please contact Jatha B. Sadowski ( sadowskij@missouri.edu or 882-4859) with issues that have not been addressed. As we identify additional issues, we will develop a document to post on the HRS Web site in an effort to keep everyone informed.

Mid Year Increase : For employees (academic or staff) who have primary appointments in an academic unit, the justification for mid-year increase forms should be forwarded to the MU Budget Office in order to obtain the appropriate approval from the Provost Office prior to final review and approval by HRS.

EDUCATIONAL FEE REDUCTION
For Spouses and Dependents ( Columbia Campus)
Reminder!

If you have been a benefit eligible employee continuously for 5 years or more immediately prior to registration, and you have a spouse or dependent that plans to sign up to take University of Missouri credit courses, you may be eligible for Educational Fee Reduction. Please bring your signed form to Human Resource Services, in room 130 Heinkel Building before registration for the next semester and by the deadline/s listed below. Human Resource Services must approve the form by the deadline. We are not able to accept forms after registration ends.

Fall Semester 2007 Deadline is 8/27/07

If your spouse or dependent was approved to use this benefit in a previous semester, you do NOT need to complete a new form the following semester.

The form is on the Human Resource Services website at: http://www.umsystem.edu/ums/departments/fa/
management /records/forms/human/um85.xls

Dates for registration can be found at the following website:
http://registrar.missouri.edu/Schedule_of_Courses/index.htm

If you have any questions about Educational Fee Reduction, please contact your department fiscal office. If you need more information, you can contact Human Resource Services at 130 Heinkel building or call us at 573-882-7976.

This policy is on the Human Resource Services website at: http://www.umsystem.edu/ums/departments/hr/manual/309.shtml

New Navigation Reference Information

With the conversion to PS HR/Payroll 8.9 there are some changes to field names, and page layouts.  We have created list of the most used fields and pages, and the navigation in 8.9 to each.  We hope you find the information in the link below to be helpful during this time of transition.
http://www.missouri.edu/%7Ehrswww/resources/PeopleSoft 8 9 Components_Fields Glossary.xls  

On-line Application Process

Explore the enhanced on-line application process. Our new web site (jobs.missouri.edu) lists job opportunities for Hospital, Columbia , UM System, and University Extension.  Just one registration allows applicants to apply for jobs in these four areas.  Additional features include new sorting options (campus and location) and each vacancy is designated by the campus logo at the top.  Hospital jobs will require additional information from applicants regarding conviction information as well as licensures and certifications. 

Applicants are still welcome to upload cover letters, CVs, and resumes into your on-line application in (*.doc),(*.txt), (*.pdf), (*.rtf   ), or (*jpg) format.

Assistance is available from the HR staff during regular office hours. You can contact Columbia HRS at 882-7976 and Hospital HRS at 882-8186 to answer your questions. HRS has established remote computer sites across the MU Campus and in our HR front office that will allow you to walk in and complete your on-line applications. You can also use computer terminals at the locations below: